1.1 Explain best practices in developing presentations | Unit 36: Develop a Presentation

 

1.1 Explain best practices in developing presentations | Unit 36: Develop a Presentation

When creating a presentation, some best practices include selecting the suitable approach for the situation, utilizing the correct font and size, using colours effectively, and using charts appropriately.

• Plan, choose a subject for your study and check the tools and resources you`ll need.
• Choose a font and font size that are acceptable for your audience. You want to make sure the font is easy to read and not too large or tiny.
• Use colour schemes that are acceptable for the presentation when using colour. For instance, you may use the colour scheme from the business`s logo. Avoid making it excessively colourful since this might detract from the message you`re attempting to convey and make it difficult for the audience to concentrate on the presentation.
• Choosing the appropriate colour scheme can help your presentation come together.
• Use charts sparingly: Graphs are a superior approach to convey your facts and won`t overwhelm the viewer than tables full of information.
• Make sure your audience has a handout by selecting the appropriate approach for the situation. Handouts allow listeners to add their notes, simplify and condense the main points, and assist the presenter keep the audience focused on the topic.

The director of careers consultancy at the University of Reading, Graham Philpott, offers five tips to make sure your presentation stands out for the right reasons.

Make Sure You`re Ready

You will be more frightened to present if you hurry and don`t give yourself enough time to rehearse.

"When getting ready for a presentation, there are two key things to consider," advises Graham. "What is the intended course of action for the audience after your presentation, and who are they?" It`s so much simpler to prepare if you know these two things.

Plan Out the Format and Structure of your Presentation

According to Graham, "An agenda, message, and summary are simple and effective ways to structure your presentation. Alternatively, you can explain it differently by introducing yourself, telling folks what you`re intending to say, and then informing them exactly what you already said."

Graham says that "there are only two purposes to a presentation: one is to inform, and the other is to persuade" to help you organize your information. Therefore, your material will either persuade the audience or provide them with the information they need. Asking yourself what your goals are can help you remain on course.

As part of your preparation, you may take thorough notes but don`t depend solely on them on the big day since it sounds artificial to read from a prepared text. Use little index cards as a memory aid if you choose to bring one along.During an address, mentioning A4 pieces of paper could prove intrusive and highlight your anxiousness if your palms shake.

Think about the presentation`s time as you are planning

Time constraints are placed in place for a purpose; exceeding them or If you don`t meet them, you`ll probably lose points, especially if the assignment is related to an exam or assessment.

Remember to prepare responses for frequently requested questions that you could receive after your presentation. Although you may believe that this increases your burden, it keeps you from being unprepared for the day.

Make sensible use of images

Graham says, "A display is occasionally needed for a speech." However, if you decide to use them, they could help those listening understand your point while offering a structure for the conversation.

Remember that your visual aids should support your speech presentation—they shouldn`t replace it or do it for you. Even while your slides ought to give a summary of your points or illustrate the concept you are discussing, you must constantly remember that you remain the main focus.

When assembling your visual aids and slides

Make them easy to understand. Use brief words or sentences and limit your ideas to one per slide to avoid cluttering them.

Consider the accessibility aspect. Does your presentation`s design make it difficult to read? Can everyone in the audience read the slides you`ve prepared? Reduce the number of slides in your presentation, make use of high-contrast colours, and make sure your type is big and legible. If you must use visuals, keep them as basic as possible; steer clear of really intricate graphs or charts. Make sure videos have captions if you want to use them.

Keep your focus on them. provide out handouts to the audience at the start or finish of your presentation if you plan to provide them. You risk breaking your flow if you do it midway through.

Instead of just reading out the content on your slides, avoid the pitfalls and utilize them as a springboard to further build and enhance your story.

It`s important to remember that a presentation is only as good as the information it contains. Even if your presentation is visually stunning, your audience won`t be misled if it is lacking in information or content.

Think about your Target

If we`re talking about the viewers, you need to keep them in mind the whole time, from making your show to giving it.

Think about how much additional information the people who will be reading this will need to show that you were serious about it. Do they possess anything concerning the topic that you`re talking about?

The people in the space will get bored if you start your talk by telling them things they happen to know. On the other hand, if you get too specific, people may lose interest. Finding the right mix is very important.

Your audience will also influence the tone of your presentation; for example, you may choose to use humour if your goal is to show your seminar group that you have a thorough understanding of the subject at hand. On the other side, you must take it more seriously if it`s an appraised piece of work.

Work on it with a Companion

A lot of times using ought to you go over your whole talk before the big event. Another good idea is to practise giving the talk out loud. Graham says, "The arrangement will help you get a much better idea of how long something takes and find any parts that are not flowing smoothly."

"Although it may seem awkward, rehearsing in front of friends, classmates, family, or your careers adviser if you`re applying for a job, will be quite beneficial. Their input will be particularly crucial for ensuring that your major argument is understood loud and clear."

Ask the people in your rehearsal group to sit far away so that everybody can see the presentation slides and understand you. If at all possible, try to practise in the same place in which you will offer your speech.

With this much planning, you`ll eventually be able to figure out what length your talk ought to last when you give it out loud and get some practice addressing in front of people.

While you are at it

Take care that you speak carefully. Anxiety may make you talk quickly but try to keep your actions in check. Take a deep breath every time you say something or argue.

In front of the crowd

Make a connection with them the whole time to show that you are sure of yourself. Place your screen mount at an angle of 45 degrees so that you can see your pictures and the people in the room. Pay close attention to those around you at all occasions.Do not forget to include space for questions within your schedule, and be poised to respond to any that might come up.

Stay Upbeat

Try cultivating an optimistic mindset in the lead-up to the presentation. This may seem easier said than done, particularly if you`re anxious, but the impact on your performance will be significant.

Even though you feel anxious, don`t give in to the urge to let your bad thoughts take over. Instead of thinking about every possibility that could go wrong, picture a good outcome and focus on whatever you can do to guarantee sure anything works according to plan.

Nerves might work together on a given day to give you the impression that the room is against you, but this is untrue. Remember that you have the support of your teacher and fellow learners to achieve. If you would like your presentation to turn out profitable, guarantee that your beginning is strong. Start by beaming and exuding assurance.

Never Depend on Technology

Everyone has experienced the anguish of watching a presenter struggle to get the projector to work, connect to the internet, or deal with a malfunctioning USB drive. You may, however, lessen the chance of being caught off guard by technology by making some advance plans.

If at all feasible, use the same equipment for your pre-event testing of your presentation as for the main event. If not, schedule a run-through and come early. Ascertain that you are familiar with connecting your laptop to the projector. Additionally, if your presentation contains links to online content or videos, confirm that they point to the correct locations and are operational in advance. Print out many copies of the slides to distribute in case anything goes wrong, and bring backup copies of your papers.

Don`t freak out if a technological device malfunctions, either. Everyone in the room will experience it at some time. Your instructor may be more impressed if you demonstrate that you are capable of handling adversity and remain composed amid chaos than if everything goes as planned.